What Do U Write if U Use the Same Fotnote Again Copy and Paste Footnote

Please Note: This commodity is written for users of the following Microsoft Discussion versions: 97, 2000, 2002, and 2003. If you are using a later version (Give-and-take 2007 or afterward), this tip may not work for you lot. For a version of this tip written specifically for later on versions of Discussion, click here: Using Multiple References to the Same Footnote.

Using Multiple References to the Same Footnote

Give-and-take includes a feature that allows you to add together footnotes and endnotes to your documents. This can come in existent handy for some type of scholarly or scientific documents. In some instances, however, y'all may take a demand for a unmarried footnote to take multiple references within a document. For example, some scientific journals require that footnotes not be repeated, just that the same footnote reference be repeated within the main text, and that the references go to a unmarried footnote. Thus, the certificate may have many occurrences of the same footnote reference.

Usually, Word allows simply a ane-to-one relationship betwixt footnote references and footnotes. If you have a demand for multiple references to the same footnote, this doesn't aid yous. Instead, y'all should follow these steps:

1. Insert your starting time (principal) footnote every bit normal.
2. Position the insertion point in the document where you lot want the secondary reference to the footnote.
3. Choose Cross-reference from the Insert carte du jour. Discussion displays the Cross-reference dialog box. (See Figure 1.)



Figure 1. The Cantankerous-reference dialog box.

4. Using the Reference Type driblet-down list, choose Footnote. Discussion displays a listing of footnotes in the dialog box.
5. Select the footnote you want used for this reference.
6. Click Insert. The cross-reference is inserted, only it is still not formatted as a footnote reference.
7. Click on Shut to dismiss the Cross-reference dialog box. The insertion point should exist only to the right of the cantankerous-reference you simply inserted.
8. Hold down the Shift key equally you press the Left Arrow. The cross-reference should exist selected.
9. Printing Shift+F9. The contents of the field used for the cross-reference are displayed. Information technology should look similar to the following.

{ NOTEREF _Ref477318004 \h }          

10. Position the insertion point betwixt the terminal space and the endmost caryatid in the field.
11. Type \f. This field switch causes the field to use the same formatting as your other footnote references. The field should now announced similar to the following:

{ NOTEREF _Ref477318004 \h \f}          

12. Printing Shift+F9 to collapse the field.
13. Press F9 to update the field.

One other thing you might want to keep in mind: If you add together new footnotes after post-obit the above steps, the footnote references are automatically updated, but the cross-reference fields are not. To update those you'll need to update the cross-reference fields. The easiest way to practice this is to printing Ctrl+A (which selects the unabridged certificate) and so press F9 (which updates all the fields in the certificate).

WordTips is your source for price-effective Microsoft Word training. (Microsoft Word is the most pop word processing software in the earth.) This tip (70) applies to Microsoft Word 97, 2000, 2002, and 2003. You can notice a version of this tip for the ribbon interface of Discussion (Word 2007 and later) here: Using Multiple References to the Same Footnote.

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With more than than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized writer. He is president of Sharon Parq Assembly, a computer and publishing services company. Learn more than about Allen...

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